General Guidelines for Commission Work

These ‘General Guidelines for Commission Work’ are applicable to all agreements with L6S unless
otherwise agreed in writing. 'Written' communications include email.

Proposals and contracts for commission work is only binding for L6S for major projects, if an agreement is concluded in writing with our Director. It is the responsibility of the client to ensure that the person signing a contract has the right to sign.

 

Proposals and contracts for commission work will usually contain a statement of the purpose of work and scope as well as a budget and a schedule for the work.

 

A copy of these ‘General Guidelines for Commission Work’ shall be amended to any contract.

L6S only undertakes to perform work, if, based on our best estimate is considered humanly, technically and scientifically sound to launch the work.

 

L6S is required to perform commission work by making best use of the knowledge that L6S has or can obtain from the resources made available to the project by the client, as well as externally. It is up to L6S to assess whether subsuppliers should be used for part of the commission work.

 

The client is entitled to be kept informed of work. L6S is required to notify the client if the work proves circumstances, which L6S estimates necessitates a significant expansion or which will make it impossible to complete the work or will significantly alter the expected result. It is not the responsibility of L6S, if the work done does not lead to the expected or desired results by the client.

 

The client has the right at any time to stop commission work by paying L6S for the work already done and ongoing work until this can be settled according to the contract and without loss of L6S.
L6S may then continue to do similar work for other clients.

The client shall appoint a contact person who has full power to convey instructions and receive information and interpret and define client's policies and decisions regarding the project.

 

The client is obliged to provide relevant material from its own sources for L6S use, including confidential materials, which L6S in turn is obliged to treat as such.

 

The client promptly tells L6S, when they observe mistakes and shortcomings in project management from L6S's side.

 

The client evaluates all documents and information that has been presented from L6S within a reasonable time frame with regard to progress and deadlines.

The results of the work belong to the client. L6S shall observe confidentiality on third parties with regard to matters of a confidential nature, which has come to L6S's knowledge in connection with the commission work.

 

Such material can only be commented on third parties or published with permission of the client.

 

Confidential material shall be marked as directed by the client.

 

Such material or such information is not found in the open literature or in publicly available sources.
However, L6S has the right to use the general knowledge and all nonconfidential and non-client specific documents and photocopies prepared in connection with the project. Reports and books L6S 2. March 2016. purchased by L6S project belongs L6S. L6S also have the right to use the generalised work as a reference in its marketing.

 

Publication or other use in part is only allowed with L6S's written consent and approval of the excerpts.

L6S undertakes to correct errors resulting from faulty reports or work done. This liability is limited to errors that occur or are discovered within 12 months from delivery.

 

In case of a complaint the client must without delay inform L6S of the errors occurred. L6S may – if the fault is covered by these guidelines – choose to fix the defect or pay a third party to do so.

Remuneration of commission work is done by fixed fee, or by kind of work and time used by L6S. L6s's hourly rates will appear on the invlice. Fees will be paid according to invoice.

 

L6S's fixed rates are competitive compared to rates for management consultants and GTS Institutes.

If the client and L6S agree, the commission work is carried out as a firm offer. This is calculated from current hourly rates and anticipated expenses plus an amount (usually 10%) for contingencies. L6S then accepts to perform the specified work within a specified timeframe.

 

If the client wants the scope of work changed during the execution, the work order will be taken up for discussion and possibly changed, in compliance with a new agreement of the scope of work.

The client reimburses expenses, if they are not covered by the remuneration.

 

The following are examples of such possible outlay:


➤ Phone to and fro abroad
➤ Printing / copying at the applicable rate
➤ Use of PCs and PC programmes are usually included in remuneration fee
➤ Hiring of cars according to documentation without extra charge
➤ Driving in private cars - kilometre rate according to Danish government rules
➤ Expansion / new issue of professional liability insurance according to invoice
➤ Travel expenses, accident baggage insurance, medical evacuation and repatriation, visas, vaccinations etc. according to invoice
➤ Per Diem according to Danish government rules
➤ Laundry and cleaning after the expense of traveling that lasts longer than one week

L6S is entitled to issue an invoice every month or require advance payment. Small and / or short-term
assignments are usually billed when work is completed.

 

If payment is not made on time, L6S entitled to stop work.

The due date is 10 days after the invoice date. An unpaid invoice after the due date entitles L6S without further notice to charge interest on overdue amounts.

 

Default interest is calculated at 1.5% per month, as of the date of invoice.

In case of disputes between the parties in connection with a contract or legal relationship related to the contract, including this guidelines', the mediation must be attempted between the parties, before it can be brought before the courts. Therefore, the party who want to pursue a case, is first to contact the Engineering Association in Denmark (IDA), requesting that IDA appoints one or more Mediation men. The defendant is then obliged to appear for mediation. The actual roadmap to follow during mediation is determined by the Mediation.

 

If the IDA does not want to participate in mediation or if mediation efforts do not lead to an agreement between the parties, it is then the plaintiff is free to bring the dispute before the civil courts. The mediator(s) shall determine the fee for the mediation and the split of costs between the parties.

L6S is responsible to the client inaccordance with Danish law of damages to the limitations resulting from items a-d

 

a. L6S’s opinion and guidance is given on the basis of the knowledge L6S dispose of at the time given – L6S cannot be held responsible if subsequent developments may show that L6S's knowledge was incomplete or incorrect

 

b. L6S disclaims responsibility for damages, which occur in connection with a use beyond the task and beyond the purpose for which L6S's opinion is given

 

c. L6S disclaims responsibility for errors in the opinions, for which it is stated that they are based on estimates

 

d. L6S declines also responsible for loss of profits or other indirect losses L6S can be held liable if it is established that the damage was caused by negligence from L6S’s side. L6S’s liability for damages can never exceed 200,000 kr. per damage or fee – whichever is greater.

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